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Starting your wedding planning: What should you organise first?
Planning a wedding is beautiful – but at the beginning, it can quickly feel overwhelming. Suddenly, there are so many questions: When are we getting married? Where will we celebrate? Who should we invite? How much should everything cost? And where do we even begin? The good news: you do not have to decide everything right away. The most important thing at first is to get a clear overview. Once the basic decisions are in place, the rest of the planning becomes much easier. The good news: you do not have to decide everything right away. The most important thing at first is to get a clear overview. Once the basic decisions are in place, the rest of the planning becomes much easier.
3 June 2026·6 min
##1. First define the overall vision for your wedding
Before you look at venues or contact service providers, you should think together about what your wedding should roughly look like.
Do you want a big or small celebration? Elegant, modern, traditional or more relaxed? Do you want a church ceremony, a symbolic ceremony or just a civil wedding? Will you celebrate in Switzerland, in Croatia or maybe even with guests from several countries?
These questions help you find a first direction. You do not need to know every detail yet – but you should know what feeling your wedding should have.
##2. Choose a possible wedding date
The date is one of the most important first decisions. Almost everything else depends on it: venue, church or civil registry office, photographer, music, catering and of course the availability of your guests.
Popular dates, summer months or weekends are often booked early. That is why it is worth having not only one preferred date, but also one or two alternatives.
If you have guests travelling from abroad, you should plan especially early. This gives your guests enough time to organise holidays, travel and accommodation.
##3. Create a first guest list
The guest list does not have to be perfect at the beginning. But you should roughly know whether you are planning with 40, 80, 120 or more guests. The number of guests directly influences your venue, budget, food, drinks and the entire schedule.
It is best to first create a rough list of all the people you would like to have with you. After that, you can divide them into groups:
Family, close friends, other relatives, work colleagues, children, plus-ones and important people for the ceremony.
This quickly gives you a feeling for how big your wedding will approximately be.
##4. Set a realistic budget
Talking about money may not be the most romantic part of wedding planning – but it is one of the most important. A budget helps you make better decisions and avoid unpleasant surprises.
Think about it together:
How much do you want to spend at most? Is there support from your family? Which points are especially important to you? Where can you consciously save?
Typical cost factors include venue, food, drinks, outfits, rings, music, photography, decoration, stationery, ceremony, styling and small extras for the guests.
A reserve is also important. With weddings, additional costs almost always come up that you do not think about at the beginning. If you plan some flexibility from the start, the planning stays more relaxed.
##5. Find the right venue
Once you roughly know when you want to get married, how many guests will come and what your budget is, you can start looking for a venue.
The venue often defines the style of the wedding. An elegant villa feels different from a restaurant, a barn, an event hall or a celebration by the sea.
Do not only pay attention to whether you like the place, but also to practical questions:
How many guests can fit? Is food available on site or do you need catering? Are drinks included? Is there parking? Can guests stay nearby? How long is music allowed?
The earlier you enquire about your dream venue, the better your chances of getting your preferred date.
##6. Decide what really matters to you
Not every wedding needs everything. And not every couple has the same priorities.
Maybe good food is especially important to you. Maybe you really want a great photographer. Maybe music is at the centre for you. Or maybe you mainly want your guests to feel comfortable and find all the information easily.
If you know early what matters most to you, you can divide your budget better. This way, you spend money on the things that truly mean something to you – and not on things you only do because “that is how it is done”.
##7. Bring order into your planning
At the beginning, a few notes may be enough. But as soon as the first enquiries, guest lists, appointments and ideas are added, things can quickly become confusing.
Many couples use different tools at the same time: Excel, WhatsApp, notes, emails, screenshots and paper lists. This works for a while – but at some point, it becomes difficult to keep everything up to date.
That is why it is worth having one fixed place for your planning early on. There, you can collect guests, responses, budget, schedule, important information and open tasks.
##How VJENY helps you start your wedding planning
Especially at the beginning of wedding planning, many questions, lists and tasks come together. With VJENY, you can collect your planning in one place and organise it step by step.
In your personal dashboard, you have an overview of your wedding. You can design your wedding website, add planned guests, manage RSVPs, organise your guest list, plan the daily schedule and prepare the seating plan.
Important areas such as gallery, budget, checklist, communication as well as QR codes and links are also directly integrated. This means you do not have to switch between WhatsApp, Excel, notes and different documents.
For your guests, the planning also becomes easier: via the QR code, they can access your wedding website directly and find all important information about the celebration – for example date, location, schedule, notes, FAQ and the option to accept or decline.
At the same time, you as a couple keep an overview in the dashboard of who is invited, who has accepted, who has not yet replied and which tasks are still open.
VJENY therefore helps you not only with the invitation, but accompanies you through the entire wedding planning – from the first guest list to the big day.
##Conclusion
Starting your wedding planning does not have to be complicated. Begin with the most important basics: date, number of guests, budget, venue and your personal style. After that, you can continue planning step by step.
Good planning does not mean that everything has to be perfect. It means that you keep an overview – and can prepare your big day with more calm and excitement.